Privacy Policy

We only collect the information that’s necessary to carry on our business, operate our premises safely, provide the particular product or service you’ve requested and to keep you informed. There are occasions when you can choose not to give us certain information, but this may mean that we cannot provide you with certain products or services and that our communications are less relevant and personalised. For example, you may not hear about an event that we think would appeal to you.

The type of information we collect depends on where and when it is gathered.

Information we obtain directly from you:

• We may collect the following information in the registration, booking and membership process:
  Prefix and name
  Email address
  Date of birth
  Contact phone number(s)
  Payment card details
  Bank details (for direct debit memberships only)
  Delivery address(es)
  Billing address
  Access requirements
• If you are using our services in your capacity as a teacher we collect:
  Name of institution
  Location of institution
  Type of institution
  Key stages and subject
• When you make a reservation for our restaurant or bar, we collect:
  Prefix and name
  Contact phone number
  Email address
  Any allergy information or dietary requirements
  Any special occasions, including birthdays
• If you are applying for a place on a course or workshop, including bursary places, we collect:
  Prefix and name
  Contact phone number
  Postcode
  Email address
  Date of birth
  We may also collect:
  Gender
  Whether you receive state benefits such as income support
  This information, recorded for monitoring purposes, is anonymised once places on the course have been confirmed.
• If you are booking an appointment at the Archive, we collect:
  Prefix and name
  Contact phone number
  Email address
• If you have specific needs, such as a disability, we collect:
  Details of how we can best support your future visits; for example, a preference for seats on an aisle, or with a clear view of captioning units.
• Research
  If you take part in research we carry out via an online or telephone survey or in person, we collect:
  name
  email address
  contact telephone number
  job title and place of work
  your responses to the questions we ask or the topics we discuss
• When you visit our websites we may collect the following information:
  Automatically populated IP address. A public IP address is a unique number which allows a computer, group of computers or other internet-connected device to browse the internet. The log file records the time and date of your visit, the pages that were requested, the referring website (if provided) and your internet browser version.
• Cookies
  For further information about Cookies and how the National Theatre uses them, please read the cookie policies for each of our websites:
  Read our Cookie Policy for nationaltheatre.org.uk and ntlive.com.
  Read our Cookie Policy for ntathome.com.
• If you contact us with feedback online, by email, by phone or in person:
  We keep a record of the correspondence on our database to help us improve our customer service.
• Prize draws
  If you enter one of our prize draws, we collect:
  name
  email address
  contact telephone number
  age or date of birth
  If you win a prize, we may also collect:
  bank account details
  postal address
• When you visit our premises:
  We use CCTV recording equipment in and around our premises for monitoring and security purposes. CCTV cameras operate on all public access points and in the ‘front of house’ public areas of the National Theatre, such as terraces, bars and foyers. They do not operate in private areas such as washrooms. When you visit our back of house areas, you will be required to sign in as a visitor on our visitor system. This system will collect your name and a photo of you.

Information we receive from third parties:

In certain circumstances, your information will be shared with us by third parties. For example:

• Arts organisations: we collect personal information from other arts organisations that the National Theatre works with.
• Service providers: we collect personal information from our website developers, IT support providers, payment services providers, car park providers, restaurant and bar booking service agents and agents who sell tickets on our behalf. For donors, we sometimes use service providers to verify source of funds as required by law.
• Publicly available sources: we combine information you have given to us with information available from external sources. This will only be done when you give permission to the relevant third-party organisations to share with us the data they hold on you, or if the data is already publicly available, or if we are required by law or requested by the police or a regulatory or government authority investigating potentially illegal activities. From time to time we screen our database against recognised data sources such as National Change of Address to check and update the data we hold.
• Social media plugins: we may use social media plugins from the following service providers who are based both inside and outside the UK and EU: Facebook; WhatsApp; and Twitter. Such plugins allow you to register with us using your social media account, and you will be aware when this is happening. By providing your social media account details you are authorising that third party to share with us certain information about you.
• Employers and referees: if you are a job applicant we may contact your recruiters, current and former employers and/or referees, who may be based inside or outside the EU, to provide information about you and your application.

We might also receive information about you from third parties if you have indicated to such third parties that you would like to hear from us.

We collect your information when you interact with us. This could include booking tickets (online, by phone, or in person), ordering an item from our online shop, subscribing to one of our services or subscriptions, or signing up to one of our mailing lists. We also monitor how audiences use our websites to help us understand how they could be improved. We may also collect information from you if you attend a performance at the NT and choose to provide your information for any incident reporting and investigation purposes.

For example, we collect personal information when you:

• Create an account at nationaltheatre.org.uk, which allows you to:
  Buy and reserve tickets, vouchers or food and drink packages
  Join as a member
  Make a donation
  Buy programmes, play texts or merchandise related to shows you’re seeing
  Register for special interest lists e.g. cinema broadcasts, teachers’ information or our Access Scheme.
• Create an account at ntathome.com, which allows you to:
  Subscribe and use the National Theatre at Home service
  Rent a recording for digital streaming.
• Make a donation to the National Theatre by phone, email, post or in person, or submit an application to join as a member by post or in person.
• Make a reservation or order food and drink in one of our restaurants using our restaurants’ booking platforms or by any other method, such as at our reception.
• Buy books or gifts from our online shop (you can choose whether to create an account and also whether you would like to express checkout via third party payment platforms).
• Contact us by phone, email, social media, post or in person.
• Visit our websites including nationaltheatre.org.uk, ntlive.com, ntathome.com, blackplaysarchive.org.uk, allkindsoflimbo.com, thelehmantrilogy.com, uk.hadestown.com, dearenglandonstage.com, https://uk.hadestown.com/, https://www.skysedgemusical.com/, https://thelehmantrilogy.com/, https://www.warhorseonstage.com/.
• Register with and use the National Theatre Collection.
• If you are involved in an incident that relates to our premises or business, we may collect information from you for incident reporting and investigation purposes and in order to meet our health and safety obligations.
• Attend an event by invitation, such as a gala performance, fundraising event or an event for teachers.
• Book an appointment to attend our archive.
• Enter one of our prize draws.
• Take part in research we carry out via an online or telephone survey, or in person.
• When you visit our premises and are recorded on our CCTV (as further detailed under ‘What Information do we collect about you?’.

From time to time, we may also receive data about you from third parties. For more information, see ‘Information we receive from third parties’ above.

The main reasons we collect information are to provide a service you have requested, to keep you up to date with news and events, to personalise your communications, or to contact you if we need to obtain or provide additional information (e.g. cast changes, travel disruption). The information we collect about our audiences also helps us understand how we can best meet their needs.

We will use your information for the purposes listed below on the basis of:

• our performance of our contract with you and the provision of our services to you;
• your consent (where we request it);
• our need to comply with a legal or regulatory obligation; or
• our legitimate interests
  Where we rely on legitimate interests to use your information for our legitimate interests, we make sure that we take into account any potential impact that such use may have on you. Our legitimate interests don’t automatically override yours and we won’t use your information if we believe your interests should override ours unless we have other grounds to do so (such as your consent or a legal obligation). If you have any concerns about our processing, please refer to the ‘How can you manage your personal information?’ section below.
• We may also use your information to further the legitimate interests of others, such as other partner organisations we work with or the general public.

Change of purpose
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Specifically, we use the information we collect from you in the following ways:

To manage your booking or purchase with us. We will use your personal information to:

• fulfil ticket, video on demand services, merchandise, donation and membership requests (on the basis of performing our contract with you);
• process payments (on the basis of performing our contract with you). Please note that the National Theatre does not store any Credit Card or other payment information once the transaction has been completed unless you have asked us to store your card details for future bookings;
• provide good customer service at the theatre, by phone, or by email (on the basis of performing our contract with you or on the basis of our legitimate interests to provide you with customer service);
• to make a Gift Aid claim; and
• contact you with important information relating to your booking or purchase, such as confirming your order, reminding you of an upcoming performance you’ve booked for or letting you know about cast changes, safety procedures, travel disruption or changes to event times that may affect your visit (on the basis of performing our contract with you or on the basis of our legitimate interests to provide you with service information).

To send you marketing communications. We will use your personal information to:

• keep you up-to-date with news, offers, events, products and information, and let you know about opportunities to support our work at the South Bank and in schools and communities across the UK (where you have provided your consent or on the basis of our legitimate interests to provide you with marketing communications where we may lawfully do so). You can tailor your preferences at any time by logging into:

1. ntathome.com for the National Theatre at Home service and visiting the My Account section;
2. nationaltheatre.org.uk for all other services and visiting the Account section;

• send information by post about how you can support the National Theatre (on the basis of our legitimate business interests to seek support); and
• send marketing information to companies and organisations about ways to support us (on the basis of our legitimate business interests to promote the National Theatre); and
• provide you with special assistance, if required (on the basis of our legitimate interests to provide you with assistance or where you have provided your consent when you have provided sensitive information about your health).

To personalise your experience (on the basis of our legitimate interests to present you with the right kinds of products and services). We will use your personal information to:

• help us target our marketing communications so that they’re more relevant to you. You can opt-out of personalised communications by logging into:
  ntathome.com for the National Theatre at Home service and updating your preferences in the My Account section;
  nationaltheatre.org.uk for all other services and edit your Cookie Preferences, using the link at the foot of every page;
• keep track of your interests and preferences so that we can contact you with information that is relevant to you. You can opt-out of this by logging into:
  ntathome.com for the National Theatre at Home service and updating your preferences in the Account section;
  nationaltheatre.org.uk for all other services and updating your preferences in your Account pages;
• show you advertising on such Social Media platforms such as Facebook and Instagram or via other third-party advertising that may appear on other websites you use;
• help make the experience of using our websites better and to personalise the service you receive from us – this means we will remember your previous visits and track the pages on our websites that you visit; and
• understand your interests and personalise communications to you.

For more information on:

the nationaltheatre.org.uk and ntlive.com websites, please see the Cookie Policy;

the ntathome.com website, please see the NT at Home Cookie Policy;

Prize winners
We use your personal information where have a legitimate interest to get in touch to notify you if you are a prize winner. If you win a prize, we may ask you to provide additional information (such as your bank account details or postal address) in order to transfer the prize to you.

We will make available information to demonstrate that a valid award took place (on the basis of our legitimate interests and the legitimate interests of other prize draw entrants and members of the public). This will ordinarily involve confirming the surname and county of major prize winners and (if applicable) their winning entries. If you wish to object to this information being published or made available, or if you wish to reduce the amount of information that we make available, please contact datarequest@nationaltheatre.org.uk.

Please note that we will always make prize winner information available to the Advertising Standards Agency, if challenged.

To conduct research (on the basis of our legitimate interests to improve our products, services and customer service and to satisfy our funder reporting requirements and involvement in sector-wide audience research projects). We will use your personal information to:

• classify our audiences into groups or segments, using information from bookings and digital interactions, and publicly available information. We do this to better understand our audience and tailor messaging accordingly;
• measure and understand our audiences’ trends and behaviour;
• measure and understand how our audiences respond to a variety of marketing activity so we can ensure our activity is well targeted, relevant and effective;
• undertake audience research via an online or telephone survey or in person. Participation in these is entirely voluntary, so you can choose whether or not to disclose any information requested. We will make it clear whether your response to surveys is anonymous or not and, should you provide any further information, the National Theatre will inform you how it will be used;
• analyse and continually improve the services we offer, including our artistic programme, our websites and our other products;
• help us run the test versions of our websites that we use internally to pilot new features and ensure the smooth running of our web services; and
• help diagnose and manage our websites, to audit the geographical make-up of users, and to establish how they have arrived at our websites.

Specifically, we use the information we collect from you in the following ways:

To ensure safety and security of our premises and protect our business interests. In certain circumstances, we use your information to ensure the safety and security of our services, buildings, and people, including to protect against, investigate and deter fraud, incidents or accidents related to our premises or business, unauthorised or illegal activities, systems testing, maintenance and development (on the basis of our legitimate interests to operate a safe and lawful business or where we have a legal obligation to do so).

To comply with our legal obligations. In certain circumstances, we will need to use your information to comply with our legal obligations, for example to comply with any court orders or subpoenas, carry out due diligence in accordance with statutory regulations or keep our database accurate and relevant, for example, using National Change of Address (on the basis of our complying with a legal obligation).

To identify individuals for memberships and philanthropic support (on the basis of our legitimate interests to seek support, promote fundraising or legacy campaigns by post to a select number of our supporters, and issue invitations to some of our fundraising events). We explain this further below.

As a registered charity we rely heavily on voluntary contributions from our audiences and other funders for our work at the South Bank and in schools and communities throughout the country. Based on the frequency of visits and purchasing patterns, we may promote our memberships to you or ask you for additional support for our work.

If you live in the USA and are an actual or prospective donor we may transfer your information to the American Associates of the National Theatre (AANT), a New York-based organisation which raises money to support the work of the National Theatre. We may also transfer your data if you are attending an event organised by AANT. In both cases, only in accordance with this privacy policy.

For a small number of people, we may use basic research tools to estimate potential interest in other membership levels or in supporting us further. This helps us understand the background of the people who may choose to support us and helps us to make appropriate requests for gifts to those who may be able and willing to give. This research may include information we hold (for example, payment methods and postcodes) and publicly-available information.

In some cases, we may carry out initial research on potential higher-level donors prior to requesting consent on the basis of our legitimate interests to seek potential supporters. This information will also help us to meet our obligations to protect the charity from financial fraud and risk.
In addition to general use of the internet for research we make use of company, director and shareholder information from publicly available, officially registered information providers, such as the organisations listed below.

When gathering information on donations made to other organisations, examples of sources we use are Google, charity and arts organisations’ annual reports, donor boards, FactaryPhi as well as Foundation Center and PRO iWave, for US supporters.

When gathering information on employment and directorships current and past, examples of sources we use are Google, Companies House, Who’s Who, and social media.

When gathering information on property prices, examples of sources we use are Mouse Price, Zoopla and Rightmove.

When gathering information on trusteeships, examples of sources we use are Charity Commission, New Trust Update, and US resources including Foundation Center and PRO iWave, trustfunding.org.uk.

When gathering information on family details (not including minors) or the confirmation of a person’s middle initial – usually to confirm an individual is who we think they are, examples of sources we use are 192.com.

When gathering other publicly available information, examples of sources we use are Factiva; Sunday Times Rich List, Financial Times.

We may also use publicly sourced images to help identify individuals who attend our special events.

For the purposes of credit risk reduction or fraud prevention. When you apply to pay for a membership by direct debit, our service provider, Bottomline, checks that the name and account details you have provided match an open and existing bank account.

For carrying out any filming at our venues. Where we (or a third party) carry out any filming, including interviews, or filming/photography of talks, or events in our venues. Where our areas are going to be used for filming or photography, we will flag this in advance with clear signage or otherwise make you aware so that you can avoid being filmed or photographed. We take great care to protect the rights of children and do not use the personal information of anyone under 18 years old in such materials without the explicit consent of their parent or legal guardian. We may, however, use images where children are incidentally pictured (for example, as part of a crowd).

We do not undertake any automated decision-making processes.

We’re committed to protecting your personal information. We adopt robust and appropriate technologies and policies to protect it from unauthorised access and improper use. In addition, whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it as it would have in the UK.

As part of the services offered to you, the personal information you provide may be transferred to countries outside the UK. By way of example, this may happen if any of the computer servers used to host our websites are located in a country outside of the UK. If the National Theatre transfers your personal information outside of the UK in this way, we will take steps to ensure that your privacy rights continue to be protected as outlined in this Privacy Policy.

Whenever we transfer your personal data out of the UK, we comply with data protection law. Unless a statutory exception applies, we use an Adequacy Regulation or appropriate safeguards, including the EU-US Data Privacy Framework (UK Extension), Standard Contractual Clauses and International Data Transfer Addendums to the Standard Contractual Clauses, as applicable, which give your personal information the same protection it has in the UK.

We will keep your information only for as long as is reasonably necessary for the purposes set out in this Privacy Policy and to fulfil our legal obligations. We will not keep more information than we need.

The retention period will vary according to the purpose for which the information is held, for example if purchasing a ticket only, we will typically keep your data for up to eight years from the date of your last transaction whereas, if you have pledged a legacy to the National Theatre, we will hold your details until after we receive your gift. For further information about how long we will keep your information, please contact our Privacy Team using the contact details set out in the ‘About us’ section above.

Marketing
The National Theatre will never share, sell, rent or trade your personal information with or to any third parties for marketing purposes without your prior consent. We will ask for your consent to share personal information with arts organisations who have collaborated with us on shows you have seen for the purposes of marketing.

Service providers/data processors
As well as sharing within the National Theatre companies, we may share some of your personal information with our service providers/external data processors, to carry work out on our behalf. Examples of such service providers/data processors include:

• payment processers;
• our telephone ticket sales service provider;
• a third party venue where you are attending a performance that is not taking place at our premises so that you can receive any specific venue information you need before you attend the performance;
• our catering providers; or
• where we require a third party to advise us (such as legal advisors).

We make sure anyone who provides a service for the National Theatre where personal data will be shared enters into an agreement with us and meets our standards for data security. This means they can only process your personal information for the purposes we specify, and we ensure they have the appropriate controls in place to protect the security of your information.

Anti-fraud
We may disclose personal information to appropriate third parties to assist in anti-fraud checks and investigations.

Sharing information of patrons and donors
If you are a member or donor, we may share information with other National Theatre associated foundations, including the American Associates of the National Theatre, only where applicable. if you make your donations through one or other of those supporting charities.

Funders, Arts Organisations & Research Partners
We may disclose personal information to our funders to satisfy our funding reporting requirements, including to Arts Council England. We may also disclose personal information to research partners, including other arts organisations, to support research opportunities as detailed above.

You can access and amend the personal information that we hold for you, or request that we stop contacting you at any time.

If you have an online account with us, you can amend your personal details and contact preferences. Simply log into:

1. ntathome.com for the National Theatre at Home service and access your account from the Sign in page
2. nationaltheatre.org.uk for our other services and access your account in the Account section or the Cookie Preference settings linked to at the foot of every page

Or you can contact us by phoning, emailing, or writing using our contact details set out at the top of this Privacy Policy.

You have certain rights in respect of the information that we hold about you, including:

• the right to be informed of the ways in which we use your information, as we seek to do in this Privacy Policy;
• the right to request that we correct or rectify any information that we hold about you which is out of date or incorrect;
• in addition to your right to lodge a complaint about us to the UK Information Commissioner’s Office (https://ico.org.uk/), you can lodge a complaint with the relevant authority in your country of work or residence;
• the right to withdraw your consent for our use of your information in reliance on your consent (refer to ‘Why do we collect this information, and what do we do with it?’ above to see when we are relying on your consent), which you can do by contacting us using the contact details at the top of this Privacy Policy, including for marketing purposes;
• the right to object to us using your information on the basis of our legitimate interests (refer to ‘Why do we collect this information, and what do we do with it?’ above to see when we are relying on our legitimate interests) (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground;
• the right to receive a copy of any information we hold about you in connection with the performance of our contract with you or on the basis of your consent (or request that we transfer this to another service provider) in a structured, commonly-used, machine-readable format, in certain circumstances; and
• the right to ask us to limit or cease processing or erase information we hold about you in certain circumstances.

You may exercise your rights above by contacting us using the contact details at the top of this Privacy Policy and we will comply with your requests unless we have a lawful reason not to do so.

Every email we send to you will include details on how to change your communications preferences or unsubscribe from future communications.

You can manage your cookie settings on our websites as follows:

• for nationaltheatre.org.uk click on the Edit Cookie preferences link at the bottom of any page on this website
• for ntathome.com click on the Cookie Settings link in the footer of any page on https://www.ntathome.com/
• for ntlive.com click on the Cookie Settings link in the footer of any page on https://www.ntlive.com/

What we need from you to process your requests

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. We will try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Please note that we may need to retain certain information for our own record-keeping and research purposes. We may also need to send you service-related communications relating to your website user accounts even when you have requested not to receive marketing communications.